• Round trip air transportation from the U.S./Canadian designated gateway.

• All breakfasts and dinners, unless otherwise stated in programs, lunches included   aboard cruise ships.

• Accommodation in double, triple or quadruple rooms with private bath.

• Double room accommodation is not available on overnight trains.

• Overnight train accommodation is in carriages containing 4-6 couchettes.

• Basic insurance protection fees.

• Services of qualified European Institute Tour Director.

• Sightseeing and group activities as indicated in itinerary.

• Taxes and tips (except to tour director, long distance bus drivers and aboard cruise ships).

• Luggage allowance of one medium size suitcase not to exceed 44 pounds in weight and one small carry-on bag.

• Passport fees.

• Visa and visa processing costs for all countries which have visa requirements.

• Total Protection Plan fees.

• Beverages with meals.

• Laundry.

• Lunches ( except aboard cruise ships). Excess baggage charges.

• Optional tours.

• Any expenses incurred during free time periods.

• Transportation to and from the gateway airport in North America.

• Any other costs incurred prior to departure.

• Foreign airport departure taxes that require payment on location.

• All adult and /or single supplement surcharges.

• Surcharge of $50.00 (U.S. dollars) in each direction if the departure/return date falls on Friday, Saturday, or Sunday.

• Tips to Tour Director, bus drivers, and cruise ship staff.

• Trip extensions.

• Mandatory $135.00 airport taxes and security charges.

• Any new or increased fees/taxes/fuel charges( if any) imposed on airline tickets or ports of entry/exit after January 1, 2005.

Tour prices are based on exchange rates, airfares and tariffs in effect as of July 1, 2004 and are subject to change due to inflation, fuel surcharges or currency fluctuations. Participants meeting price guarantee deadlines are protected against price increases except for the aforementioned reasons or other considerations of force majeure.

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Airline Tickets and Flight Details

Airline tickets will be sent only after full payment from all participants has been received. Tickets and travel documents will be sent directly to the group leader, two weeks before departure. The European Institute primarily engages regularly scheduled flights with all major airline carriers. The European Institute is not responsible for missed flights, services, or additional expenses resulting from flight schedules or the late arrival of aircraft, for any reason whatsoever. Nor are they responsible for delays due to invalid or incorrect visa/passport requirements for international travel. No changes can be made within 65 days of travel. All changes made before this time period will be subject to a $150.00 penalty fee.

Each individual is allowed one suitcase, not exceeding 44lbs and one small carry on bag. Tour buses cannot take baggage in excess of this allowance. Excess baggage will be either left behind or sent on at passengers’ own expense. The carry-on limit varies with each carrier and should be verified with the air carrier by the group leader before departure. The European Institute is not responsible for lost or damaged luggage, as this is the liability incurred in the contract between the air carrier and the individual passenger. The airlines’ responsibility for lost baggage is limited to $9.07 per pound up to a maximum of $400.00. The European Institute cannot be responsible for forwarding lost, stolen or forgotten items.

Those individuals not departing from the same gateway as the main group will be subject to an extra charge of $125.00 U.S. dollars and will be required to make their own way to the hotel if their flight arrival does not correspond with that of the main group’s arrival.

Those individual participants who chose to make their own air arrangements may register with The European Institute as "Land Only Travelers" (LOT) and may deduct $300.00 U.S. dollars from the New York City program fee in the relevant time period. If this option is to be utilized, it must be received in writing no less than 90 days prior to the scheduled departure date. Any utilization of this option after this time will be subject to a $125.00 fee, and in any case no change can be made within 65 days of departure.

There is a $125.00 U.S. dollar extension fee in addition to any airline charges incurred for selecting this alternative. The European Institute requires a hand written parental permission letter for all minors, as well as full flight details for all individuals selecting this alternative. Neither The European Institute nor the group leader is responsible for any participant when the participant is not traveling as part of the main group. All transportation costs incurred to and from the airport by participant not traveling with the main group are at the expense of the individual.

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The European Institute does not guarantee non-stop airline service.
The fee for changing the passport name of registered participants is $125.00 and is only possible within 65 days of departure. The contract of each tour program begins with the departure of the international flight from the U.S./Canada and ends upon completion of the return flight to the U.S/Canada (with the exception of land only travelers (LOT) in which case tour contract begins at the first hotel and ends on the date of main group’s departure from the last hotel).

The European Institute, its affiliates, investors, directors, officers, employees, teachers, host schools or organizations, tour directors, along with any foreign suppliers cannot be held responsible for any injury, loss, damage, accident, delay, or additional expense incurred resulting from events beyond its control, including, without limitation, acts of God, war, strikes, incidents of politically motivated violence, sickness or quarantine, government restrictions or regulations, and in the absence of its own gross negligence, arising from the use of any vehicle or from the use of The European Institute’s selection of, or from any act or omission by any bus or car rental agency, steamship, airline, railroad, taxi or tour service, hotel, restaurant, or other firm, agency, company, or individual.

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Application Deadlines
The European Institute reserves the right to select participants at its discretion. Applications are processed only when the application form has been returned, completed and signed, and the required payment, based on the payment schedule agreed upon, has been made. If for any reason an application is refused by The European Institute a full refund will be made within 45 days of receipt of application. Additional applications are no longer accepted within 65 days of departure. In the rare event that the application is processed, payment for the program as well as late fees must be by cashier’s check or money order and the applicant is also subject to any air surcharges imposed by the air carrier. In the event that applicants are placed on a waiting list they will receive notification of their status within 45 days of registration.

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Custom Itineraries
In the event that a group leader has designed a custom itinerary and fails to recruit the set number of participants upon which the tour program is priced, The European Institute reserves the right to impose a small group supplement charge. The group leader will then have the option of running the tour with the small group supplement charge or being transferred to a catalogue program that will be advised by The European Institute.

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Adult Supplement
The European Institute’s fees are based on triple and quad accommodation and take advantage of student discounts. Adults of 24 years and older (on the final day of the program) pay a supplement of $60.00 plus $25.00 per night to cover the cost of a double room and entrances and other adult tariff adjustments. Adults with no double room partner will pay the single room supplement of $40.00 per night. In the unlikely event of a double room not being available, there will be a refund of $25.00 per night ($40.00 for those adults who paid the single room supplement.) The supplement for a double room on a cruise is $60.00 per night. Single rooms are not available on cruises.

Alterations and Changes

The European Institute reserves the right to make any alterations in itineraries, travel arrangements, airlines, hotels, or other arrangements it deems made necessary by factors beyond its control. In regards to scheduled events within the itinerary, alternatives may be substituted at the discretion of The European Institute due to national holidays, closing times, strikes, or any other unforeseen circumstances that may arise. The European Institute may also cancel any tour program due to operational problems, lack of availability, inadequate enrollment numbers, or any additional reason. If a trip is cancelled by The European Institute, a full refund will be made within 45 days. This is the sole liability of The European Institute.